When arranging a Polish–English translation, the first question is often whether the document needs a sworn translation or whether a standard translation will be sufficient. The right choice depends on the organisation receiving the document and the purpose for which it will be used.

What is a sworn translation in Poland?

A sworn translation is prepared by a translator entered on the official list of sworn translators maintained by Poland’s Ministry of Justice. It is used where an authority, court, notary or other recipient requires a translation carrying the formal status of a sworn translation. The translator certifies the translation in the manner required by the applicable rules.

Typical documents may include civil status records, court documents, notarial deeds, powers of attorney, certificates, diplomas and other official records. Requirements can differ depending on the institution and the procedure, so it is sensible to confirm what the recipient will accept before ordering the translation.

When is a standard translation enough?

A standard, non-sworn translation is generally suitable when the recipient does not require a sworn translation. Examples may include business correspondence, internal company documents, reports, presentations, website content, marketing materials and many technical or specialist texts.

If the translation is intended for a public authority, court, university, employer or another institution, check its requirements first. Do not assume that a standard translation will be accepted where a certified or sworn version is requested.

Key differences

• Formal status: a sworn translation is produced by a translator authorised and registered in Poland; a standard translation does not carry that status.
• Intended use: sworn translations are commonly required for official and legal procedures; standard translations are used for many business, personal and informational purposes.
• Certification: a sworn translation includes the required certification and details; a standard translation is delivered as an ordinary translation.
• Quotation: the price and turnaround depend on the document, language direction, volume, formatting, purpose and deadline.

How to request the right translation

To receive an accurate quotation, provide a readable scan or photograph of the document, the language direction (Polish to English or English to Polish), the intended use and your deadline. If an institution has given you specific instructions, include them with your enquiry.

If you are unsure which service is appropriate, explain where the translation will be submitted. The requirement should be confirmed with the receiving institution where necessary.

Request a quotation

I provide sworn Polish–English and English–Polish translations, as well as standard and specialist translation services. Send the document and details of its intended use to request an individual quotation.